Elevated Octave

Accounts Payable Supervisor Position

You will be responsible for overseeing all functions, activities, systems and staff- related to accounts payable for all legal entities within the company. The Accounts Payable Function ensures timely and accurate payments of vendor invoices and lease arrangements; and maintains accurate financial records and reports in compliance with company policy and all related laws and regulations.

KEY JOB DUTIES:

Match purchase orders to invoices and enter invoices into computer.
Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Maintains historical records by scanning and filing documents.
Responds to vendors inquiries in a timely and professional manner.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Processes manual invoices, ensuring that proper approvals are obtained and posting to the correct GL accounts.
Reports sales taxes by calculating requirements on paid invoices.
Resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; and monitoring purchase order amendments.
Assists with Company treasury management by preparing weekly payment sheets projecting detailing potential payments to various vendors based on vendor aging details.
Prepares weekly check runs, vendor on-line payments and bank wires/transfers and processes payments based on instructions from the Controller.
Prepare year-end 1099’s.
Audit and process credit card bills.
Responsible for month-end closing of Accounts Payable for all companies.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports, and then recording entries in Microsoft Dynamics AX.
Reconciles processed work by verifying entries and comparing system reports to balances.
Assist in annual audit and other projects as required.
Development and implementation of accounting policies and procedures.
Provide training for Accounts Payable staff.
Train and oversee Accounts Payable staff and assist with performance evaluations.
Other duties as assigned.

SKILLS/KNOWLEDGE - show off your skills and come thrive with us!

Bachelor’s degree in Accounting or Business Administration preferred.
3+ years full-cycle A/P experience and minimum of 1-year supervisory experience.
Proficiency in Microsoft Office with advanced working knowledge of Excel
Strong ERP experience is required, and experience with Microsoft Dynamics AX (i.e. – ERP system) is preferred (but not required).
Strong organizational skills and attention to detail, including the ability to analyze reports and solve problems in a creative manner.
Skilled with verbal, written and email communications in English.
Demonstrates a strong work ethic, a professional attitude and is reliable.
Able to work both independently and with a team in a fast-paced and high-volume environment, with an emphasis on accuracy and timeliness.
Able to multi-task in a fast-paced environment and prioritize with periodic interruptions.
Eagerness to take initiative.