On Point I.T.

Use the Report Phishing Button Every Time Something Looks Off

Fast reporting is one of the best defenses against phishing. When someone reports early, you can block similar emails and prevent other clicks.

Reporting also helps identify compromised accounts sooner.

Tips:
-Make sure every employee knows how to report phishing in one click.
-Encourage reporting even when someone is not sure.

OR

If you want reporting tied into a real response process, On Point IT can set up alerts and workflows in Microsoft 365.

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Understand Why the Cloud Is Not a Complete Backup Strategy

Many companies assume Microsoft 365 automatically means everything is protected forever.

Retention is not the same as backup, and compromise scenarios can still cause loss.

A backup strategy is about recovery time and certainty.

Tips:
-Define what must be recoverable and how fast you need it back.
-Include email, OneDrive, and SharePoint in your recovery plan.

OR

If you want a recovery plan built for real operations, On Point IT can design backup and restore around business needs.

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Back Up Microsoft 365 Email Data

Cloud email improves uptime, but it does not prevent every kind of loss. Accidental deletes, overwrites, and compromised accounts can still create disruption.

A separate backup gives you a reliable recovery path.

Tips:
-Identify your most critical mailboxes and confirm what recovery options exist.
-Test a restore so you know the process before an emergency.

OR

If you want backups that are actually tested, On Point IT can manage Microsoft 365 backup and restore verification.

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Separate Personal Email from Business Email

When business communication happens in personal inboxes, company records spread everywhere.

That makes it harder to protect client information, harder to find history, and harder to manage turnover.

Business email should live in business systems.

Tips:
-Require client and vendor communication to happen in Microsoft 365 business accounts only.
-Use shared mailboxes for shared processes instead of forwarding to personal email.

OR

If you want to clean this up without disruption, On Point IT can migrate and organize email into Microsoft 365.

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Use Shared Mailboxes the Right Way

Shared passwords for billing@ or support@ create risk and confusion.

When someone leaves, access becomes messy and accountability disappears. Shared mailboxes keep the workflow clean while still letting multiple people help.

Tips:
-Use Microsoft 365 shared mailboxes with permissions, not password sharing.
-Review access quarterly so only the right people can see the mailbox.

OR

If you want shared inboxes set up cleanly, On Point IT can build a simple and secure shared mailbox structure.

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Run Simulated Phishing Tests to Build Awareness

People learn faster by practicing than by reading a policy. Simulated phishing helps staff recognize patterns safely and gives leadership real metrics.

The goal is improvement, not punishment.

Tips:
-Start with simple tests and coach the behavior you want to see.
-Track reporting rates over time and share progress with the team.

OR

If you want phishing simulations done the right way, On Point IT can run testing and coaching as part of security.

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Train Employees Regularly, Not Just Once

One annual training does not change habits when people are moving fast.

Attackers change tactics constantly, so awareness needs reminders. Small, consistent training works better than long lectures.

Tips:
-Do short monthly lessons focused on one behavior at a time.
-Encourage people to report suspicious emails without fear of blame.

OR

If you want training that stays consistent without extra work, On Point IT can provide lightweight ongoing awareness.

OnPointIT.com

Use Email Security Filtering to Block Threats Early

If every suspicious email reaches the inbox, you are relying on people to be perfect. That is not realistic during busy weeks.

Filtering reduces exposure before staff ever sees the message.

Tips:
-Enable attachment scanning and link protection to catch common threats.
-Use impersonation protection settings for executives and finance roles.

OR

If you want email filtering tuned without breaking normal communication, On Point IT can manage Microsoft 365 email security policies.

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Keep Microsoft 365 Security Settings Properly Configured

Many Microsoft 365 tenants run on defaults that are not aligned to today’s threats.

If MFA coverage, logging, and alerts are not configured properly, risky activity can go unnoticed. Good settings reduce risk without adding daily work for staff.

Tips:
-Confirm enabled for everyone and audit logging is turned on.
-Review admin accounts and remove any privileges that are not required.

OR

If you want a verified baseline and ongoing review, On Point IT can manage Microsoft 365 security configuration.

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Watch for Business Email Compromise Tactics

Some of the most expensive email attacks are not obvious. They look like normal vendor requests, payment changes, or a quick note from leadership.

Attackers often target finance because one mistake can move real money.

Tips:
-Require a second verification step for payment changes and wiring instructions.
-Use a known phone number, not the number provided inside the email.

OR

If you want guardrails around finance and executive mailboxes, On Point IT can help lock down the highest risk accounts.

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