Recruitment Beyond

We are in Beirut, Lebanon - Personal Assistance - skills

JOB SUMMARY

To provide professional, reliable, and proactive support to the company owner by managing administrative duties, coordinating personal and professional tasks, assisting in event planning and representation, and liaising with NGOs and social organizations in Lebanon.
The Personal Assistant ensures the owner’s time is optimized, commitments are met, and engagements (both business and social) run smoothly.


MAIN RESPONSIBILITIES

 Independently manage the owner’s calendar, appointments, and travel arrangements, ensuring smooth scheduling with minimal supervision.
 Organize, coordinate, and attend social and professional events as required.
 Research, maintain, and strengthen relationships with NGOs and social organizations in Lebanon, supporting the owner’s philanthropic and social initiatives.
 Provide comprehensive administrative and organizational support, including:
 Preparing documents, reports, and presentations.
 Managing office moves and reorganizations.
 Carrying out pro-active, hands-on decluttering and organization of the office and files (including but not limited to digitization).
 Setting up and maintaining structured folder/file sharing systems for easy access and collaboration.
 Handle correspondence, phone calls, and emails on behalf of the owner, ensuring timely and professional communication.
 Demonstrate strong self-management and proactivity, anticipating needs and resolving issues without constant direction.
 Support personal tasks and commitments as required, enabling the owner to focus on strategic priorities.
 Maintain a high level of discretion and confidentiality in all matters.
 Basic IT knowledge is a strong advantage to troubleshoot common issues and support digital organization.


KEY PERFORMANCE INDICATORS

 Time & Schedule Management
 Owner’s calendar and commitments managed smoothly with minimal conflicts.
 Administrative Organization
 Successful completion of office moves, decluttering, and digitizing property files/inventories.
 Event & Engagement Coordination
 Social and professional events planned and executed effectively.
 Owner Satisfaction
 Positive feedback from the owner on support, reliability, and proactivity.


KEY COMPETENCIES

Organizational Excellence

Proactivity & Problem-Solving


SKILLS

Event & NGO Networking

Digital & Administrative

Pro-activity

REQUIRED QUALIFICATIONS

 Languages; proficient in Arabic, English and French
ar user

WE ARE HIRING: Procurement & Sourcing Officer.
Job Vacancy in Beirut, Lebanon.


*Job Summary*

The candidate will be responsible for the; purchasing, receiving, quality, storage, and utilization of food products.
The Sourcing will involve raw materials and finished goods within the food category in the FMCG division.

*Qualifications*

To have minimum 4 years of relevant experience
To be proficient in English and Arabic.
To be already based in Beirut, Lebanon.

*Required Skills*

Accuracy
Eye for details
Excellent organization
Professional communication
Pro-activity

WE ARE HIRING in Antwerp, Belgium!

"Freight Forwarding Administrator"

Taakoverzicht :
Het efficiënt ondersteunen van de expeditie-afdeling.
Het garanderen van de beste vrachttarieven bekomen na onderhandeling.
Het garanderen en opvolgen van de ( te transporteren ) goederen volgens de vastgelegde voorwaarden en deadlines.
Verantwoordelijkheden :
o Onderhandelen met rederijen ter bekoming van de best mogelijke tarieven.
o Uitzoeken en aanbrengen van nieuwe klanten.
o Offertes aanvragen, regelen en coördineren voor zowel binnenlandse als internationale zendingen.
o Voorbereiden en opvolgen van alle transport- en verzendingsregelingen, prijsonderhandelingen per e-mail/telefoon/e-commerce.
o Oplossingen onderhandelen voor opgedoken (vracht-)problemen met correcte afhandeling.
o Behartigen van documentatiegegevens met betrekking tot internationaal transport.
o Beantwoorden van logistieke en export-gerelateerde vragen van het management.
o Coördineren en naleven van de logistieke ( export- ) procedures in samenwerking met de andere departementen.

Kwalificaties :
o Minimaal drie jaar relevante ervaring in maritieme internationale scheepvaart.
o Beschikken over zakelijke, communicatieve vaardigheden in het Nederlands & Engels.
o Beschikken over de nodige kennis van de (inter--)nationale (export-)wetgeving mbt vrachtvervoer.
o In staat efficiënt en oplossingsgericht te denken en handelen bij problemen die zich voordoen in het kader van internationaal vrachtvervoer.

If you are interested in this opportunity, please send your CV to:

[email protected]

Bedrijfsomschrijving

Intropa voorziet de Afrikaanse markt van hoogwaardige FMCG-producten.

Taakoverzicht

Gevestigd in Antwerpen (België), vereist de Inkoop- en Exportassistent Nederlands en Engels. De geselecteerde kandidaat zal verantwoordelijk zijn voor een reeks administratieve taken ter ondersteuning van het inkoop- en verkoopteam. En is verantwoordelijk voor de benodigde procedures in het inkoop- en exportproces; vanaf de orderbevestiging tot de aankomst van de goederen.

Kwalificaties

Gevestigd in Antwerpen, België.
Minimaal 4 jaar relevante ervaring hebben
Vaardig zijn in het Nederlands en Engels

Benodigde vaardigheden

Nauwkeurigheid
Oog voor details
Uitstekende organisatorische vaardigheden
Professionele communicatieve vaardigheden
Multitasking
Zelfmanagement
Vertrouwelijkheid
Flexibiliteit
Pro activiteit

PLEASE ONLY APPLY if you fit the below guidelines, only relevant applicants will be shortlisted.

JOB SUMMARY
In charge of a range of administrative tasks to support the Purchasing & Sales team – Responsible for the necessary procedures required in the supply chain process; from order confirmation until the arrival of goods.



REQUIRED QUALIFICATIONS
Proficient organizational skills.
Accurate eye for detail.
University degree and minimum 2 years of administrative experience in the Purchasing department.
Proficient in English (French is a plus)

MAIN RESPONSIBILITIES

✔ Handles administrative communication with suppliers and clients
✔ Thoroughly check supplier documentation and input data onto internal software
✔ Prepare and take care of order files and documents
✔ Perform self-quality checks on data entry
✔ Provide outstanding customer service to clients
✔ In coordination with the manager, and following their instruction, in charge of price calculations and offers to clients. Thereafter, to be in charge of complete follow up on the order.
✔ After goods are shipped, they are liable to check and approve draft documents from the supplier, and process all other essential documentation required at destination.
✔ Ensure that all documentations are received and sent by courier to the destinations on time.
✔ Check supplier invoices received, and submit to bookkeeping for payments, with follow up should specific terms be indicated.
✔ Follow up with Book keeping on client fulfillment of payment terms.
✔ Responsible for flagging and sharing any concerns or problems that may arise with documentation, errors or delays in delivery.
✔ Follow up and Inform supplier of any issues post delivery of the goods.
✔ Assist the manager as needed in report preparations, analysis tables, and so forth
✔ Weekly meeting with management to discuss pending matters.
✔ Submit weekly shipment overview on all pending orders for some destinations
✔ Create weekly planner forecast for products.
✔ Devise weekly license and Letter of Credit overview
✔ Submit payments schedule overview of suppliers
✔ File drawback claims and other documentation in proper cabinets