Nomad Outsourcing

Take the time today and create Standard Operating Procedures for your Virtual Assistant! Here's how we suggest going about it.... write the task name, then the task’s purpose and lastly detailed steps for completing the task.

This may sound unnecessary for a bunch of mundane tasks.. however, think long term. What if one day your VA needs clarification on an old task or needs to train someone new to handle it? Having clear SOPs in place will save you more time and hassle down the line.

Here are a few things a virtual assistant can handle for a realtor:

Listing Management: Uploading new listings, updating property details, and removing sold properties from various listing platforms.

Lead Generation: Researching potential leads, gathering contact information, and entering them into the CRM system.

Appointment Scheduling: Coordinating showings, inspections, and meetings with clients and other professionals.

Email Management: Sorting and responding to emails, setting up email templates for common inquiries, and flagging urgent messages.

Social Media Management: Creating and scheduling posts on social media platforms to promote properties and engage with clients.

Market Research: Gathering data on comparable properties, market trends, and competitor analysis.

Document Preparation: Drafting contracts, agreements, and other documents needed during the buying/selling process.

Database Management: Keeping client and lead databases updated, organized, and free from duplicates.

Follow-Ups: Sending follow-up emails or messages to potential buyers, sellers, and other stakeholders.

Client Communication: Keeping clients informed about the progress of their transactions and addressing their questions promptly.

Administrative Support: Assisting with administrative tasks like expense tracking, invoicing, and maintaining records.

Coordination with Partners: Communicating with lenders, title companies, inspectors, and other professionals involved in transactions.

Data Entry: Entering property information, client details, and other data into various software systems.

Online Research: Researching neighborhood amenities, local schools, and community information to provide clients with valuable insights.

Listing Descriptions: Crafting compelling and accurate descriptions for properties to be used in marketing materials.

With a virtual assistant handling these tasks, realtors can focus more on building relationships, closing deals, and growing their business. 🏠📈