Greysons Foundation Academy

THE NEED FOR ALL SCHOOLS TO ADOPT AND PROPERLY USE THE ADMISSION REGISTER TOWARDS SCHOOL GROWTH AND DEVELOPMENT

This register is so important because it has been drawn up in accordance with the requirements of the education (General Regulation 1952), and it's core relevant extracts are as follow:

(29). 1. At every Government, local authority or other school which is in receipt of a grant-in-aid under the provision of the ordinance the following records and books shall be kept by the teacher in-charge and produced at the request of an inspection officer of supervision:

A register of admission, progress and withdrawal

(30). 1. At every school other than those referred to in Regulations 29 & 30, the following shall be supplied by the Manager and kept by the teacher in-charge:
register of admission, progress and withdrawal

(31). Failure to comply with any of the provisions or Regulations 29 & 30 shall be an offense and shall, upon conviction, render the Manager or Teacher in-charge liable to a fine of ten Pounds or it's equivalent in Naira and to an additional done if one pound or its equivalent in Naira in respect of each and every day during which such offence continues (in addition to any other proceeding, which may be taken against him under the ordinance)

(39). "One of the subjects in every school curriculum shall be Religious instruction in accordance with a course approved by the Proprietor. Provided that children whose parents or guardians do not wish them to receive shall be given other tuition during that period assigned to that subject.

Provided further exceptions to this provision may be permitted in school entirely supporters by private funds.

(40). 1. " A transfer certificate in the form approved by the Inspector-General and signed by the head Teacher/ Principal shall, at the request of his parent or guardian, be issued to a pupil or Student leaving the school on transfer to another school, but no transfer certificate need to be given unless all tuition and boarding fees owed by the pupil or Student to the school have been paid.

A leaving certificate signed by the head Teacher, Manager, supervisor of Education Officer shall at the request of his parent or guardian, be issued to the pupil or Student leaving the school on completion of all outstanding debts. The leaving certificate shall indicate the highest claas, which the pupil or Student has passed and the date of the period or periods during which he has attended school.

A head Teacher or principal who refused to give out a transfer certificate in Accordance with sub-regulation (1) shall be liable to a fine of two pounds or its equivalent in Naira."

(44). 1. " A pupil or Student who has left one school shall not be admitted to another school unless he produces a transfer or leaving certificate from the school he left showing that no fees are owed to such school.

A head teacher or principal who accepts a pupil or student without proper transfer certificate shall be liable to fine of two pounds or its Naira equivalent.

The transfer certificate of pupils entering a school shall be kept in a file and given a serial or Admission number. These numbers shall be entered in column 10. Copies should be kept of transfer certificate issued to pupils and Students leaving the school. The numbers of these certificates should be entered in column 11.

USABILITY BY CLASS TEACHERS:

The attendance register for each class shall contain the following in respect of every pupil / student whose name is entered in the admission register until such time as the pupil is deemed to have left the institution.

Admission number
Name in full Surname first in block capital, the names of all boys in attendance at the start of the school year to be entered in black or blue ink alphabetical order and thereafter the names of all girls in alphabetical order, in red ink together with each pupil's address
S*x
Column for three(3) terms fees

The full name of each student in the class should be written first in block capitals. The name of all boys in attendance at the start of the school year to be entered in black or blue ink alphabetical order and thereafter the names of all girls in alphabetical order, in red ink.

The attendance register should be marked at the beginning of each session the school meets with respect to the number of weeks attending.

Attendance marks should be made in blue or black ink as follows.
Morning and afternoon (/)
Absence should be marked with a circle (0)
If a student arrive late before the closing of the register, his attendance should be marked with red

No deletion or error should be made in the attendance register.

Should a holiday be granted for a period of less than a week, cancel the attendance space each morning and afternoon of that period by lines drawn vertically, through the middle of each space. Should a holiday be for week or longer, write the word"Holiday" in the cancelled attendance space. The reason for granting the holiday should always be entered in the Log Book.

The daily, weekly, terminal and annual summaries should be entered in the register promptly and regularly.

The head Teacher/ Principal or Assistants should check and inspect all weekly summaries during the last session of the week. Terminal and annual summaries should be checked and inspected by the Head teacher/ principal/ Assistant at the end of each term and school year.

During the first period in any session, the class that is receiving instruction in a school other than its own, the in-charge of the three classes should keep their own attendance register each day. They should send a list of absentees or a "nil'' return to Schools where the register of the same class is kept. There should be no reconciliation of the two registers twice a term. NOTE: Teachers should acquaint themselves with the regulation of relevant education ordinance concerning the registering of attendances and observe them.

In summary, I believe that the Admission register, progress, and withdrawal is for the effective management and documentation of schools activities.

Thank you and God bless

Signed:
Management
Greysons Foundation Academy

*Important Notice*

Monday 10th October has been declared *public holiday* to mark this year's Id-el-Maulud celebration. Regular activities will resume on Tuesday 11th October, 2022.

*Intensive fee drive* continues next Tuesday 11th October, 2022. Parents/Guardians are by this notice advised to make payments to the school cashier.

*First test* begins next Tuesday, 2022. Debtors will not be allowed to take part.

Assess the appearance of your wards before sending off to school. This is important because appearance speaks a lot .

Thanks...
Do have a wonderful weekend.

*Mr. Kufre N. Okon*
Secretary
Greysons Foundation Academy

Happy New week great minds